Fourth Quarter District Newsletter

Dear Crescent Bay Scout Leaders,

As the key leaders for the Crescent Bay District, we want to provide you with an update on the District. We also want to know what we can do to support your success.

RECHARTERING

Has been open since October 1st.  There are no packets going out this year, as stated in an email to your key leadership in September.  If you have not already done so, PLEASE go online and start your rechartering.  It is due to the Council by December 1st!  If you have any questions, please contact Josh Bryan.  joshua.bryan@scouting.org

A strong District Committee creates a strong District

We continue our efforts to grow the District Committee. In the last 90 days, Larry Kirven (Troop 223) became the Training Chair, Julia Gearhart (Troop 110) joined Membership, Robert Barham (Troop 16) manages the website and social media sites, and Brian McMahon (Troop 108) chairs Civic Activities.  And we still have plenty of spots left to fill. We encourage every unit to nominate volunteers. Parents of recent Eagle Scouts can be a great resource. Please contact Philip Alford, alford.philip@gmail.com, to nominate individuals.

We are also pleased to announce Josh Bryan joined us as our District Executive. He previously ran Camp Whitsett.

Membership. Our goal is to have 2,557 youth impacted in the program by year end. We currently impact 2,167 youth, that puts us 390 away from achieving our goal. With a STRONG drive across all Units this last month of the year we can reach this goal! Wisey Corneli, our Membership Chair, corneli.home@gmail.com, and her team have been focused on starting new Packs. What are your membership goals and how can we help you achieve them?

Programs. Richard Marcus recruited many Troops and Packs to help the Culver City 100 Year Celebration at Veterans Memorial Park, which was a very successful demonstration of Scouting to the community. Six different Units attended and had booths! Thank you to Explorer Post 401 for their support. The next Merit Badge College is planned for January 13, 2018. Please contact Isabelle Bowman, Isabelle.bowman@gmail.com, if you can help.

Recognition. We held the Annual Summit Awards lunch on November 15th at the Palisades Legion Post 283. Many were in attendance to honor leaders from across the District, including Exploring.

Journey to Excellence.  Please submit your score cards for 2017 to Josh Bryan by Friday December 15th . In the new year we will hold a Roundtable to review the steps to success for those that haven’t completed it. So, stay tuned.

Thank you again for all you do to support Scouting. You are key to its success and we are here to assist you. Please feel free to share this letter with your Unit Committee and parents.

Sincerely,

Richard Marcus                  Philip Alford                      Joshua Bryan

District Chair                           District Vice Chair                  District Executive

District Scouts Participate in the Culver City Centennial Celebration on September 16th!

Six units from the Crescent Bay District have been invited to participate in the final event of Culver City’s year long Centennial Celebration on September 16th, 2017 in the Veterans Memorial Park of Culver City.  Our Scouts will be setting up six different areas that showcase different aspects of the Scouting program.

  • Troop 16; Troop 50; Troop 108 and Troop 113 will have mock campsites setup demonstrating what they do when they go camping and the types of activities they participate in like building camp features using lashings; cooking; compass reading and more. And as a special treat,Troop 108 will erect a Monkey Bridge that the children can try their hand at crossing.
  • Cub Scout Pack 18 will have an area featuring activities cubs participate in during their meetings and activities.
  • The Culver City Police Department Explorer Post will have a display highlighting the features of their program that shows the training and special skills taught to the members of the post.

The scout area, located on the baseball field, will be open to the public to come and view and ask questions about the scouting program and how they can become involved in a local Pack, Troop or Explorer Post.

In addition, the scouts will be seen volunteering in other aspects of the celebration by running game booths, helping with parking and assisting with other events.

The event is being held from 11:00 AM to 7:00 PM and is free to the public.  We encourage all scouts and their families to come on down and participate in the fun!

Tour and Activity Plan Terminated – FAQ

A cross-functional team has completed an evaluation of the BSA’s Tour and Activity Plan, resulting in a recommendation to terminate the plan effective April 1, 2017. We recognize that those who were using the tool may wish to know why so the following FAQs have been developed.

We recommend that you sign up for the weekly Scouting Wire newsletter to ensure you receive updates directly in your inbox.

Q. What does this mean for me, my unit, my council, and the Scouting family?  

  • Reduces complexity, cutting back on processes and paperwork for unit leaders.
  • Increases consistency with the Commitment to Safety, the Guide to Safe Scouting, Risk Assessment Strategy, as well as Camp Standards planning tools.
  • Changes the conversation, engaging everyone in risk-based planning vs. process.
  • Eliminates processing, freeing staff to focus on membership and removing administrative burden.

Q. What is the new process? 

A. There is no required process, although Scouters are reminded to conduct the Scouting program consistent with BSA rules, regulations, and policies. Flexible risk assessment tools are summarized in the Guide to Safe Scouting, and detailed in the Enterprise Risk Management Guidebook.

Q. Will there be a replacement for the Tour and Activity Plan? 

A. No.

Q. Will units have to file any trip forms of any kind? Is there any REQUIRED notification to council for trips? 

A. No, however the BSA program includes several planning tools (Checklists, The Sweet 16 of BSA Safety, Flying Plan) that are designed not for “filing,” but to prompt discussions/conversations about risks.

Q. Why are you terminating the plan? 

A. In addition to the above reasons, the BSA has adopted a flexible risk assessment strategy for your use. This is summarized in the Guide to Safe Scouting, and detailed in the Enterprise Risk Management Guidebook. Knowing and running the program as designed includes numerous safety features.

Q. Does this include Exploring?  

A. Yes, the manual process Exploring has used for Outing permits in the past is also discontinued.

Q. This is the first I’m hearing of this, why? 

A. The termination of the plan is effective on April 1, 2017.

Q. Will the entire activity plan idea go away? 

A. No, having a plan is part of “Be Prepared.” Planning is integral into the program literature.

Q. What will this mean for considering safety on these outings? 

A. The Scouting program, as contained in our handbooks and literature, integrates many safety features. However, no policy or procedure will replace the review and vigilance of trusted adults and leaders at the point of program execution. Source: Commitment to Safety

Q. Is the change simply, “We don’t have to fill out a Tour and Activity Plan anymore?” All the other steps are the same? 

A. The program hasn’t changed. For example, permission from parents is still needed to take youth on a trip, as would be program requirements for annual health and medical records for all participants. The Cub Scouts camping program is still limited to council approved locations, and so on.

Q. Has all literature been updated to reflect this change? 

A. Key documents are either updated or in the process of being updated. Other literature will be updated in the normal revision cycle, so it may take several years to complete. Insurance Questions: Based on initial feedback, many questions have arisen on insurance. The elimination of the tour and activity plan was not driven by insurance, or the many myths/misconceptions including “ … you have to file a Tour and Activity Plan, and/or be in a field uniform to have insurance … ” surrounding insurance. The following insurance related FAQs and sources are offered.

Q. Will the liability insurance policy still provide coverage if a tour and activity plan is no longer required? 

A. Yes. Registered volunteers are provided primary general liability insurance coverage for official Scouting activities except when using an automobile or watercraft. A volunteer’s (whether registered or not) automobile liability insurance is primary with the local council automobile policy providing excess automobile coverage. Non-registered volunteers are provided excess general liability and automobile liability insurance coverage for official Scouting activities. There is not a requirement to fill out a form for coverage.

Q. What is an official Scouting activity? 

A. An official Scouting activity is defined in the insurance policy as consistent with the values, Charter and Bylaws, Rules and Regulations, the operations manuals, and applicable literature of the Boy Scouts of America. Link.

Site UPDATES

We are actively working on  our website!  Look for new and updated items VERY soon!  Thanks for your Patience!

At this time the Calendar and the Merit Badge Counselor list are up to date.  More to follow!